A go-live timed to your academic calendar.
Implementations run in phases, each ending with a term your registrar signs off on — never a cutover in the middle of registration.
- Design
We map your terms and parts of term, meeting patterns, rooms, approval routes and roles with the registrar, academic affairs and IT, and configure a working copy of Sepal Campus with them.
- Migrate and test
Rooms, curriculum and catalog come across from your current tools; we run trial loads until counts tie out, then rebuild a past term in Sepal Campus and compare it with what you published.
- Scheduling go-live
Department chairs build the next term in Sepal Campus while Colleague or Banner stays the system of record; sections publish to the SIS through Ethos with a parallel run for the first term.
- Curriculum and catalog go-live
New proposals start in Sepal Campus at the start of a curriculum cycle; open proposals finish where they started. The next catalog edition is published from Sepal Campus.
- Integrations, events and reporting
Canvas, room calendars, labor-market data and Power BI are connected; event requests move over; dashboards are tuned with each division.
- Training
Every role gets its own path in the Sepal Campus Academy — registrar, chairs, deans, faculty, committee members, events staff — with exercises in a sample college, so people learn before they touch your live term.
Migrating from Ad Astra, Modern Campus and CourseLeaf
Importers read the exports those products already produce. Every file is staged and validated row by row before anything is created, and the same file can be run again after fixes — rows already loaded are skipped by their source key.
| From | What we take | Becomes in Sepal Campus |
|---|---|---|
| Ad Astra (Astra Schedule) | Rooms, features and capacities; standard time blocks; event spaces and calendars | Campuses, buildings, rooms, room features, meeting patterns |
| Modern Campus Curriculum (Curriculog) | Course and program records, approval history for open proposals | Subjects, courses, outcomes, requisites, programs and program maps |
| Modern Campus Catalog (Acalog) | Pages, program displays and policies for the current edition | Catalog pages and the first catalog edition |
| CourseLeaf CIM and CAT | Course and program forms; catalog pages | Courses, programs, catalog pages |
| Ellucian Colleague | Terms, courses, faculty and their load; sections over Ethos | Terms, faculty, credentials; sections stay in sync during the parallel run |
| Spreadsheets | Anything else — credentialing logs, room inventories, forecasts | Any record type, with the same validation |
Proving it matches
After each load a reconciliation report compares Sepal Campus with the source: rooms and seats by building, courses by subject with credit and contact hours, programs with their required hours, and — once sections sync — section, seat and contact-hour counts against the SIS by department. Differences are listed with the record that caused them.
How much history to bring
Most colleges bring the current and two prior years of terms and sections for forecasting and room-use comparisons, every active course and program, and the current catalog edition. Older catalogs stay published where they are and are linked from the archive.